Position Description of the Chair of the Board of Directors
About HBCU Campaign Fund
Founded in 2012, HBCU Campaign Fund (HCF) is a non-profit advocacy educational organization that is mission to support the significance and raises funds to provide scholarships, initiative programming, and for private and public HBCUs and MSIs. HCF today remains as a strong advocate for students and higher education.
Position Overview & Basic Function:
The board of directors of the HBCU Campaign Fund (HCF) (the “Corporation or Organization”) has ultimate accountability for the management of the organization. Critical to discharging this accountability are the relationships between the Board, management, shareholders and among individual directors of the organization.
The Chair of the Board is the presiding Board member. The Chair is responsible for promoting the functioning of the Board effectively, efficiently and harmoniously. The Chair is responsible for promoting excellent relationships between the Board, management, shareholders and other stakeholders.
The Chair’s primary responsibility is to manage the Board and meetings of the Board.
The Chair is responsible for ensuring that the Board consists of highly qualified and competent members, that it is cohesive and effective.
DEALING WITH MANAGEMENT
The Chair, as the primary communication link between the Board and the CEO, is responsible for:
- Being a trusted advisor to the CEO as he develops and implements HCF’s strategic plan.
- Acting as an ambassador for the organization.
- Developing and managing relationships and communicating with: funders, partners, and other stakeholders.
- Ensuring HCF’s commitment to a diverse board and staff that reflects the communities HCF’s serves.
- Promoting effective communication between the directors, shareholders and other stakeholder and the CEO.
- Encouraging the CEO to communicate directly with the Board and to meet individually with directors.
- Reviewing with the CEO, all formal communications, before dissemination to all directors.
- Leading the Board in monitoring and evaluating the performance of the CEO, in ensuring the accountability of the CEO and in ensuring implementation of the succession and development plans by the CEO.
- Coordinating with the CEO to ensure that management strategy, plans and performance are appropriately presented to the Board, shareholders and other stakeholders as appropriate.
- Ensuring that all matters requiring Board approval are brought to the board in a timely and appropriate matter.
- In conjunction with management, ensuring that approval levels are appropriate.
- In collaboration with the CEO, generating substantial annual revenue and fostering HCF’s overall financial health.
- Personally treating HCF as a top philanthropic priority reflected in an annual financial gift
- Ensuring that 100 percent of HCF’s board members make an annual contribution that is commensurate with their capacity
- Identifying, qualifying, cultivating, soliciting, and stewarding major individual donors, corporate and/or foundation gifts.
MANAGING THE BOARD
The Chair is also responsible for:
- Ensuring that the Board has full oversight of the Corporation’s businesses and affairs, and that the Board is aware of its obligations to the Corporation, shareholders, management and other stakeholders and under the law as well asfollow 501(c)(3) abidance.
- Providing leadership of the Board, and arranging for it to review and monitor the aims, strategy, policy and directions of the Corporation and the achievement of its objectives.
- Communicating with the Board to keep it up-to-date on major developments, in order to avoid surprises through timely discussion of potential developments and ensuring the Board is provided with sufficient information to permit it to make major decisions in a considered manner based on full information.
- Setting the frequency of the Board meetings and reviewing such frequency from time to time as considered appropriate or as requested by the Board.
- Coordinating the agenda, information packages and related events for Board meetings with the CEO and the Corporate Secretary.
- Chairing all Board meetings.
- Facilitating a candid and full discussion of all key matters that come before the Board.
- Directing the search for and selection of new directors.
- Ensuring that new directors are fully informed of the Corporation’s business and affairs.
- Liaising and communicating with all directors and committee chairs to coordinate input from directors and optimize effectiveness of the Board and its committees. Recommending the committees of the Board and their composition, reviewing the need for, and the performance and suitability of, those committees and the various member’s participation thereon and making such adjustments as are deemed necessary from time to time.
- Reviewing any change in the circumstances of individual directors and determine whether a director’s other commitments conflict with his or her duties as a director of the Corporation.
- Attending committee meetings where appropriate or otherwise at the request of the committee chair.
- Reviewing and approving the minutes of the Board meetings.
- Coordinating frequency, agenda and information packages for all committee meetings.
- Ensuring that Board and committee meetings are conducted in an efficient, effective and focused manner; calling special meetings of the Board, where appropriate; and holding regular in camera sessions at Board meetings.
- Reviewing and assessing annually director attendance, performance and compensation (if apply) and the size and composition of the Board and management’s performance in interacting with the Board and its committees, all in conjunction with relevant committees of the Board.
RELATIONS WITH SHAREHOLDERS, OTHER STAKEHOLDERS & THE PUBLIC
- Chair all meetings of shareholders and ensure that all items set out in the notice of meeting are properly discussed, considered and resolved.
- Review and approve the minutes of shareholders meetings.
- In consultation with the CEO, ensure the Corporation’s management and, where applicable, the Board are appropriately represented at official functions and meeting with major shareholders groups, other stakeholders groups (including suppliers, customer, employees, government, regulators and local communities), financial analysts, financial press, and debt and equity providers.
- HCF’s Board Chair will serve a one term to be eligible for re-appointment for one additional term. Board meetings will be held quarterly; otherwise a special meeting is called and committee meetings will be held in coordination with full board meetings.
- Relevant committees, with input from all Board members and management, will review this position description at least annually or, where circumstances warrant, at such shorter interval as is necessary, to determine if further additions, deletions or other amendments are required.
- Extensive professional experience with significant executive leadership accomplishments in business, government, philanthropy, or the nonprofit sector.
- Demonstrated success as a nonprofit board member or board chair.
- Track record of building credibility in the funding community that has resulted in major gifts to a nonprofit.
- A commitment to and understanding of HCF’s beneficiaries and mission preferably based on experience.
- Savvy diplomatic skills and a natural affinity for cultivating relationships and persuading, convening, facilitating, and building consensus among diverse individuals.
- Excellent written and oral communication skills coupled with natural affinity for public speaking.
- Personal qualities of integrity, credibility and a passion for improving the lives of HCF’s beneficiaries.
Applicants may submit a cover letter and CV via email to firstname.lastname@example.org. Please put “Board Chair” in the subject of the email.